Visitor Registration

Delight your Visitors With Visitor Registration System!!!

Visitlog is an advanced Visitor Registration System, developed by RIW Software Technology AB, Sweden, which is meant for managing and maintaining the record of all the visitors that enters the company premises. Visitlog - Visitor Registration System will take a constant follow up of the visitors in the premises and keep a record of their whereabouts in the premises itself. Visitlog Software also allows the visitors to self-register themselves at the kiosk and get themselves an identity badge printed which will display all the required information about the visitor. Also, once the registration is done, the host is informed about the arrival of the expected visitor via SMS or E-mail. VisitLog -  Visitor Registration Software has a feature of customization so that the client companies can customize their company's identity by mentioning their logo and image on the printed badge. 

Visitor Registration Software

visitor registration system
  • Once the visitor arrives, Visitlog will provide all the information about how the Visitlog Registration Software works.
  • It will explain the registration process to the visitors and along with that, this software will also explain the visitors about the Health and Safety measures that an individual has to keep in mind in case of any emergency while in the premises.
  • Once the all the important information is read by the visitors, the system will print a badge as an identity of the visitor allowing them to enter the premises.
  • While leaving, the visitor has to scan the given badge and log out so that the software can save visitor's exit time too. With Visitlog's Visitor Registration Software, each visit is recorded, maintaining history of each and every visitor.

Print visitor Badges

  • Visitlog Registration System has the feature of printing the company's logo as well as visitor’s picture on the identity badge.
  • The printed identity badge will disclose the information like identification numbers, barcode, visitor's photo and the company's logo.
  • Visitor Registration Software will also keep a detailed record of visitor's who will require extraordinary resources, for example, unlimited internet access.
  • Visitor registration software also has the feature of customization, where, the company can put its logo on the printed badge. Also, the registration form at the kiosk could also be customized according to the details that the company is willing to have from the visitors.

Invitations and Notifications

visitor-registration-invitation
  • Visitlog Registration System will send an email invitation to the expected visitor. Also, it will notify every expected visitor about the modification of time or location of the meeting, if made any.
  • VisitLog could also send SMS or E-mail notification to the host informing about the arrival of the expected visitor.
  • With this software, the workload of the receptionist is reduced, allowing him/ her to concentrate on the other administration tasks. This system is convenient and time-saving.
  • Visitors will also be sent an acknowledgement that the host is notified about the visitor's arrival and any required information will be delivered along with the acknowledgement.

Welcome Screen- Customize your Organization

  • All aspects of this Visitor Registration System could be customized and could mention the company's identity on a badge through its logo or tagline.
  • Any logged in or pre-booked visitor is listed on a screen at the reception.
  • The Visitor Registration Software's screen could also be adjusted to fit company's colors and design.
visitor-registration-welcome-screen

More Features Which Gives Less Hassels To Our Visitor'

A

Pre-registration

Visitlog's Visitors Registration System also allows the visitors to pre-register themselves through a web page which will print the visitor label or set up errands to populate the visitor's data automatically. The name of the pre-registered visitor will appear in the list of expected visitors.

B

Self-Registration

Visitors can check-in themselves using a kiosk at the reception, after arriving in the lobby. This kiosk could be an Asus PC or a Microsoft Surfaced Table which could also print badges with company’s identity on it.

C

User Rights

With Visitlog, different rights to different people could be assigned within the company. For instance , standard visitors or clients will be allowed to pre-register their guests and individuals or a group at reception will be allowed to see all visitors details and monitor their sign-in & sign-out time.

D

Reporting

At any time, you can retrieve all the data relating to visits: date, visitor info, check-in and checkout time, meeting spaces etc. in reliable documentation.

Integration

Visitlog system is integrated with Microsoft Exchange Server, Microsoft Outlook and Active directory that will save all the visitors' details and produce a list of the same. This Visitor Registration Software is also integrated with the security system of the company to keep a check on all the visitors within the premises and their whereabouts. This integration feature will help evacuate the premises in case of any emergency since the security managers are aware about the location of every visitor in the company's premises. It is also integrated with our BookitWise - Room Booking System, where, the visitors can book the meeting rooms or conference rooms for their any upcoming event of the company.

VisitLog-Visitor Registration Kiosk

Additional Features

  • Provides Wi-Fi access to visitors, if they require.
  • Email/SMS notifications to host informing about the arrival of the expected visitors.
  • Multiple language support so that the visitor can connect well with the system and get all the required information in their language.
  • Shows the number of current guests in the premises.
  • Keeps a record of visitor’s check-in and check-out time.
  • All the visitor's details and history could be accessed.
  • Integrated with Microsoft Office 360, Microsoft Exchange server, Microsoft outlook and Active Server Directory.